Family Reunion Ideas

FOUR MONTHS OUT:

❏ Start building your reunion itinerary and a newsletter. Send both through e-mail and "snail mail" to your family members to keep them up to date.

❏ Send out another newsletter, updating the guest list if necessary, and letting everyone know what's in store for this event.

❏ Update your Web site.

❏ Put together maps and directions for out-of-town guests. You can post these on the Web site, and also mail them out; include car rental information if necessary.


THREE MONTHS OUT:

❏ Compile local weather information and clothing tips for out-of-town guests. Post these on your Web site and include them in the next newsletter.

❏ Start to plan the meals.

❏ Build a shopping list.

❏ Send out the next newsletter; ask for event volunteers, and include information like what food to bring.

❏

ONE MONTH OUT:

❏ Confirm your reservations (venues sometimes lose information).

❏ Come up with rainy day alternatives.

❏ Send out your next newsletter--let everyone know things are going according to plan and you're looking forward to seeing them soon.

THREE WEEKS OUT:

❏ Have the committee discuss any outstanding bills.

❏ Make signs to post along roadways directing your family members to the reunion site.

❏ Don't forget about your own family--start getting them ready for this event.

❏

TWO WEEKS OUT:

❏ Buy all non-perishable food items.

❏ Buy all supplies (for example, disposable cameras, paper plates, etc.).

❏ Confirm that the souvenirs (for example, T-shirts) are almost finished.

❏


ONE WEEK OUT/WEEK OF REUNION:

❏ Buy all perishable food items.

❏ Re-confirm your reservations.

❏ Pick up all souvenirs.

❏ Set up the reunion site.

❏

POST REUNION:

❏ Send out thank you notes to everyone who helped you plan your get-together.

❏ Update your Web site with some great stories and photos from the reunion.

❏ Send out an updated newsletter to everyone in the family, including those who couldn't make it, with stories about what happened during your family time together.

❏ Have a post-reunion committee meeting to discuss any outstanding bills.

❏ Start planning your next reunion!